We’ve already discussed the importance of redundancy when capturing video and audio. Now, let’s focus on file management and backups — essential processes for ensuring that recorded material is safe and accessible until the final delivery of the project. If the capture was successful, the next step is to download, organize, and store the files correctly to ensure that nothing is lost.
File download: organization and security from the start
Once recording is complete, the next step is to transfer files from the cameras quickly and securely. Offloading files is a critical step, and implementing good organizational and redundancy practices from the start can prevent future issues.
- Immediate backups: Never keep files on memory cards alone. Transfer them immediately to at least two different storage sources, such as an external hard drive and a local server.
- Organized naming: Take advantage of the time you are downloading to organize and properly name your files, following a clear and consistent pattern. This makes it easier to find and organize them during editing and backup.
Backup: “If you have one, you have none”
Once you’ve downloaded and organized your files, it’s crucial to ensure that they’re secure through proper backups. “If you have one backup, you have none” sums up the importance of having multiple copies of your data to ensure that your data is always safe, regardless of unforeseen circumstances.
- Local Backup: Fast and Easy AccessLocal backup is the first layer of protection, ensuring that your files are easily accessible for editing. Keeping data on local servers or network storage systems provides fast access and transfer.
- Physical redundancy: Using redundant disks to store files locally is a great way to ensure security. This can be done by using multiple hard drives or systems that allow data recovery in the event of a disk failure.
- Cloud Backup: Protection Against Physical DisastersIn addition to local backup, it is essential to have a cloud backup. This adds an extra layer of protection against physical disasters, such as fire or theft, that could compromise local copies.
- Automatic Backup: Setting up automatic backups to the cloud is an effective way to ensure that your files are always up-to-date and secure, without relying on manual processes that can be forgotten.
- External HDs: flexibility and security when transporting filesExternal HDs continue to be an indispensable tool for video production, both for transporting files and as an additional layer of backup.
- Rotating Hard Drives: A best practice is to have at least two external hard drives in rotation. While one hard drive contains the most recent copy, the other can be kept in a secure location away from the studio, providing additional physical protection.
- Speed and capacity: Choose HDs with high read and write speeds to make it easier to work with large files, such as high-resolution videos.
Conclusion
Ensuring redundancy and backup of files in video production is essential to prevent data loss. By implementing an efficient offload workflow and performing backups in multiple locations (both local and cloud), you will be prepared to deal with any unforeseen events that may arise. Remember, “if you have a backup, you have none,” so it is crucial to ensure redundancy at every stage.
In the Silvertake Video, we apply the best practices in file management and backups to ensure the security of each project. Want to know more about how we can help with the production of your video? Get in touch with us and discover our services.
